Table Tennis NSW Policies List

To read the policies do one of the following:

  • Click on the plus sign to the left of the policy
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Table Tennis NSW has a firm commitment to privacy in accordance with the Guidelines for Federal and ACT Government World Wide Websites issued by the Australian Privacy Commissioner. This statement discloses our information gathering and dissemination practices for this website. All officers of Table Tennis NSW are subject to the Commonwealth Privacy Act 1988.
If you are submitting personal details, credit card numbers, or other information over the Internet which you wish to remain private, please note that, while all attempts are made to secure information transmitted to this website, there is a possibility that information you submit could be observed by a third party while in transit. 
Information logged:
When you visit this website, our server logs the following information which is provided by your browser for statistical purposes only: 
- The type of browser and operating system you are using;
- Your top level domain name (for example .com, .gov, .au, .uk etc); 
- The address of the referring site (for example, the previous site that you visited); and
- Your server's IP address (a number which is unique to the machine through which you are connected to the Internet: usually one of your service provider's machines).
In addition, our server logs the following information: 
- The date and time of your visit; and 
- The address of the pages accessed and the documents downloaded. 
All of this information we use only for statistical analysis or systems administration purposes. No attempt will be made to identify users or their browsing activities, except in the unlikely event of an investigation where a law enforcement agency may exercise a warrant. 
Electronic mail addresses:
We will only record your email address if you send us a message. It will only be used for the purpose for which you provide it, and will not be added to a mailing list unless you request that this be done. We will not disclose it without your consent. 
Some pages of this Internet website provide the facility for users to subscribe to email mailing lists or logon to restricted access areas. To subscribe/logon to these services users must provide either a valid email address or a specific user name and password. These details will only be used for the purpose for which you have provided it and you will not be added to any other mailing lists unless you specifically request that this be done. Email mailing list addresses are stored on a separate server and can only be accessed by authorised Table tennis NSW staff. Your email address will not be disclosed without your consent. 
A cookie is an electronic token that is passed to your browser and your browser passes it back to the server whenever a page is sent to you. Our server generates one cookie which is used to keep track of the pages you have accessed while using our server. The cookie allows you to page back and forwards through the website and return to pages you have already visited. The cookie exists only for the time you are accessing our server. The search facility/database on the website uses cookies to store the set of data that a user has selected. You do not need to have configured your browser to enable the accepting or sending of cookies in order to use this website. Cookies are not used for any other purpose at this website. We do not use cookies to collect personal information. 
Search terms that you enter when using our search engine/database are collected, but are not associated with any other information that we collect. We use these search terms to ascertain what people are looking for at our website, and to improve the services that we provide.
Links to other sites:
This website contains links to other sites.  Table Tennis NSW is not responsible for the privacy practices or the content accuracy of these websites. This statement is compiled without prejudice.
Contact details:
If you have any questions about this privacy statement, the practices of this website, or your dealings with this website, you can contact: 
Administration Officer or the Webmaster
Address: Quad 1, Level 2, 8 Parkview Drive, Sydney Olympic Park, NSW 2127
Phone number : 02 8116 9712
Email address:
Users of this Internet website are also directed to our Copyright and Disclaimer Statement.
Sports Injury Policy, Version 2 - Approved by the Board
12th January 2008
Compiled without prejudice
Sports Injury Prevention Policy Table Tennis New South Wales Incorporated
Introduction and Basics:
This publication has been prepared as a guide for affiliated associations/clubs of Table Tennis NSW to provide adequate Sports Injury Prevention measures within clubs throughout NSW. It is intended to provide basic information and guidelines for sports injury prevention particularly relevant to the sport of table tennis. It has been prepared with input from members and it is intended to update the content as appropriate from time to time, with it being requested that where members have expertise in the area of sports injury prevention which could improve on the information contained in this publication, that such information be passed onto Table Tennis NSW.
Given the diverse nature of the operation of many associations/clubs affiliated with Table Tennis NSW, it is strongly recommended that each association/club evaluate and assess their own positions, with due reference to the particulars of each situation and adapt this basis policy to provide adequate protection for their members for the well-being of all table tennis players in NSW. (Eg renting; leasing or owning a venue; various types of access to venues; size and layout of venue; different floor types; varied number and composition of memberships, giving rise to associated variance in risk factors; different requirements for major tournaments as apposed to social fixtures; financial position etc.)
To assist each association/club in this process, various considerations and processes are outlined, which should be considered when evaluating and assessing the risk of each association/club, prior to adapting this policy for their own specific needs. This policy is compiled without prejudice.
The recommendations of Sports Medicine Australia have been adapted to apply to the particular types of injuries which are likely to occur at a table tennis venue with respect to both participants in the sport and other persons who may be at the venue. It is important to realise that measures need to be in place to deal with both physical injury (occurring through either participation or other accident) and medical illness affecting persons at the venue
PREVENTION IS BETTER TO CURE and the emphasis of this publication is on prevention of problems. It must however be realised that the best prevention program cannot prevent all injuries and being prepared for any emergency likely to occur with availability of both trained first aid personnel and the equipment they require is essential. Best practices dictate that it is preferable to be prepared to prevent problems which arise from becoming worse.
Features of Venue to Minimise Risk/Injury:
No matter how hard you try to make your venue safe, there will always be the possibility of injuries occurring.
With this in mind, the need for adequate equipment and first aid training becomes obvious. However, there are many things to be looked at in improving safety features of a playing centre.
Check List:
1) Access to the building should be of even surface, without obstacles or potholes, and well lit at times of poor light and at night.
2) Playing surface and floor areas should be level and checked for protruding nails, slippery areas and other defects.
3) Roofs should be checked for leakages, as moisture on the playing surface and floor areas pose a potential risk.
4) Playing surrounds should be of a type unlikely to cause injury in the event of collision.
5) Entry areas, spectator seating and general areas should be checked for slippery or uneven floor surfaces, protrusions and low overhead objects. Entry/exit areas and walkways should remain uncluttered to allow easy access within the venue.
6) Change rooms and toilets should be easily accessible, kept clean and hygienic, and floor area kept dry.
7) Areas of potential injury must be identified and the problem rectified where possible. If this is not immediately feasible, these areas should be clearly marked with a caution sign to warn of potential danger, until the problem can be fixed.
8) Clearly marked EXIT signs should be erected. These should be of the type which is able to remain alight even during a power failure. Exit ways must meet with local council requirements and be clear and unobstructed at all times.
9) Fire extinguishers to meet local requirements should be installed and checked on a regular basis.
10) The first aid room and/or person should be easy to find in the event of an injury or illness. A prominent sign would be useful.
11) Clearly marked contact numbers should be displayed prominently near all phones in the venue and on notice boards - ambulance, hospital, doctor, dentist, fire service and police.
12) Where a canteen or kiosk forms part of the venue, this should be kept clean and hygienic at al times, with monitoring of expiry dates on food items sold. Foods which have exceeded their recommended expiry date must be disposed of.
13) Adequate evacuation procedures should be in place - location of nearest exit - and a central point nominated outside the building to conduct a rollcall and ensure all personnel have been successfully evacuated.
First Aid Training
Training of first aid personnel for your organisation will depend on facilities in your district. If available, Saint Johns Ambulance provides excellent first aid training. The various State Ambulance Services also conduct first aid training in many areas.
Sports Medicine Australia has developed a variety of courses in first aid and sports medicine for trainers in various sports with a strong emphasis on sports first aid, prevention of injuries and training techniques. Their program "Australia's Safer Sports" promotes greater safety in sport, by providing local seminars, refresher courses and information products, which keep sport safety conscience persons abreast of the most up to date information on how to make their sport safer.
It is suggested that your first aid personnel have as wide and varied exposure to first aid courses as possible and that all members of your association are given some instruction in your first aid policy in case of illness or injury. It is strongly recommended that various club members have current first aid qualifications.
Club registration forms should contain a section that allows the person completing same to declare whether they have an illness, injury or disability that may require treatment. Eg Epilepsy, Heart Condition. These conditions could prove fatal unless club personnel are aware of them and act appropriately. It would be preferable that a list of these persons/conditions be included in the first aid kit.
The importance of having ready access to a telephone and a prominently displayed list, near the telephone, of emergency contacts cannot be over stressed. (Doctor, Ambulance, Hospital, Police, Fire Brigade and Dentist)
A list of contact numbers where enquires can be made regarding current courses available in each State/Territory should be compiled by those associations and distributed to all of their affiliates, with update of same from time to time. Encouragement and incentive should be provided to their affiliates by State/Territory associations to attend these courses.
First Aid Equipment:
The first aid equipment your association requires can be divided into two categories; essential and optional. The essential equipment should be available at every table tennis venue in Australia and there should always be someone available with the first aid training to use the equipment. The amount of optional equipment your association has will depend on your particular requirements.
The equipment should be kept in an area that is clearly designated and known by all users of the venue. A clearly marked First-Aid Room which has a lie-down area (bed or mattress), blankets, pillows as well as the well equipped first aid kit is available.
1) First Aid Kit containing various sizes of dressings of various types. These should include small dressings from band-aid size to larger dressings such as gauzes, combined dressings and non-stick types (eg. Melolin). All should be kept sterile and within their usr by date.
2) Bandages of various types from simple stretch cotton types to hold dressings in place to elastocrepe type for use as compression bandages to control bleeding or reduce swelling in soft tissue injuries such as sprains and bruising.
3) Adhesive type to fix dressings in place. Micropore is recommended as it has a low probability of causing skin irritation.
4) Ice/icepacks should always be available for immediate application to injuries for prevention of swelling. Ice packs should never be directly applied to the injury, but rather in a wet cloth or towel.
5) Antiseptic solution for cleansing of wounds. Savlon solution or similar (Detol) is suggested.
6) Antiseptic liquid such as Betadine or Mercurochrome to apply to superficial abrasions.
7) Preparation for application to insect bites eg. Stingoes.
8) Various sizes of slings and simple splints to support injured limbs.
9) Instruments such as scissors and splinter forceps.
10) Readily available telephone and contact list for ambulance, local hospital, doctor's dentist fire brigade and police.
1) It is strongly recommended that associations have some form of resuscitation equipment available such as an air-viva kit; however, this will require someone on hand having the training to use such equipment.
2) Simple analgesics (pain relievers) such as paracetamol. Extreme caution should be exercised when considering administering these to children, with it being recommended that they only be given on the advice of a medical practitioner, or if a parent in present and administers them to their own child.
3) Any other equipment as suggested by your local first aid personnel.
4) Wall posters, in the first aid room, or in the first aid kit, providing information on various procedures eg. RICED (Rest, Ice, Compression, Elevation & Diagnosis), DRABC (Danger, Response, Airway, Breathing & Circulation) and Resuscitation Techniques.
A more comprehensive list of first aid kit contents is available from various establishments eg St. John Ambulance, the State Ambulance Association and Sports Medicine Australia offices. Some of these sell a variety of First Aid Kits to meet a variety of usages. It is recommended you ascertain what their recommendations are, assess your individual requirements based on potential risk to your members and equipment your association accordingly.
2) A First Aid Kit MUST be kept in a hygienic condition and regularly checked - a list of the contents should be clearly displayed in the kit, with a person nominated to check the contents on a weekly basis and replace items used or past their expiry date.
Fitness Instructions for Players
Basic warm-up and stretching exercises are essential elements of any training or competition program, as is a regular training regimen, even if it is not too demanding. All participants should be made aware of these aspects of sports participation. This area should be dealt with by the coach and trainer in consultation with the first aid personnel. Sports Medicine Australia produces helpful literature in the area of fitness training. Table Tennis NSW recommends table tennis specific training exercises. Information on general training principles is available from Sports Medicine Australia, through their publications and courses, from basic first aid to advanced Sports Trainers Courses.
That each club/association has a suitably currently qualified person to educate their members on the importance of training techniques.
Requirements for Disabled Players:
Provision should be made available at every venue to cater for disabled players. Some basic requirements are ramp access to the venue, the playing areas and the toilet facilities. Aisle ways MUST be kept clear.
Other areas may need to be addressed depending on the disabilities encountered in the person wishing to participate at your centre.
The first aid personnel may need to be made aware of any illness or disabilities your players may have in order to be prepared for possible illness or injury.
In certain circumstances further training or equipment may be necessary to accommodate players with special needs at your centre, so that table tennis may be made safely available to all.
Legal Requirements
It is suggested that committees take out Directors & Officers Liability Insurance to cover negligence by servants or agents of the incorporated association. This will provide protection for those of your members acting in an official capacity within your club/association, including your first aid personnel in the event that their actions in attempting to assist an injured person are found to be negligent in some way.
Also if an accident occurs at your venue, liability should not be admitted to, nor should offers of any kind be made to the injured person. Provide first aid as necessary within the capabilities of your centre and be prepared to call for assistance of the local Ambulance Service or Medical Practitioner. First aiders should be aware of their limitations and perform within them. If serious injury or illness occurs beyond their capabilities they should not make apologies or admit negligence.
Table Tennis NSW has in place a Sports Injury Insurance Policy covering all registered members whilst participating in recognised affiliated/club table tennis activities.



Prevention of Drugs and Alcohol

Table Tennis NSW Inc. provides a work environment which aims to ensure the health, safety, respect and productivity of all employees. The use of drugs and alcohol may impair an individual's capacity to perform their job safely, efficiently and with respect for work colleagues and customers. The use of such substances may result in the risk of injury or a threat to the Well being of the impaired employee, other employees, customers or any other parties.
The policy is that no employee is to commence work, or return to work while under the influence of alcohol or drugs. The purpose of this policy is to maintain a work environment free from the effects of the use of alcohol and drugs. The consequences of breaching this policy are detailed in Contract of Services to Table Tennis NSW Inc - Contract for Employment.
Company vehicles:
Company vehicles are not to be driven by anyone who is under the influence of alcohol or drugs. Table Tennis NSW Inc. will accept no liability for any damage to a company vehicle, injury to any person, or damage or injury to any third party, incurred while the driver of the Table Tennis NSW Inc. vehicle is in breach of this policy or of the law. All liabilities shall rest with the driver concerned.
Prescription drugs:
If you take prescription drugs please check with your doctor to establish if the use of the drug will impact on work performance. If so, please obtain this advice in writing and provide this advice to your manager.
Table Tennis NSW Inc. observes a no smoking policy in all premises, including company vehicles.
Table Tennis NSW Inc. provides the services of an Employee Assistance Program to assist employees in the treatment of alcohol or drug use problems. Details of the program and how to contact the service are provided in the Employee Assistance Program Policy.
Drug and alcohol testing:
To ensure the maintenance of this policy all employees may be subject to drug and alcohol testing. Drug testing may be required where, by way of observation or other reasonable method, including disclosure, an employee's behaviour or work performance indicates the person is under the influence of drugs or alcohol.
The introduction of the Drug and Alcohol Testing Programme is about altering behaviour and raising drug and alcohol awareness to create a safer work environment. The programme is not intended to create, nor operate to create a work environment which is harsh, unjust or unfair. However, due to the importance of ensuring safety in the workplace, employees who breach the drug and alcohol policy may be disciplined. At all times during the implementation of the drug and alcohol testing process, management and staff shall conduct themselves in a courteous manner toward employees and shall respect the employee's rights. Any member of management who acts without reasonable cause, or who behaves over zealously in the implementation of these procedures shall be subject to disciplinary action.
The method of investigation is as follows:
An observation must be made, or information given that indicates the employee has behaved in a way which indicates a breach of this policy and/or which may put themselves and other employees at risk of their health and safety. The employee will be asked to explain their behaviour. If no reasonable or satisfactory response is given, the employee may be asked to undergo an examination at the local hospital to ascertain whether they are under the influence of alcohol or drugs. Other employee may also be asked to go home until the end of the day or shift. On the employee's return to work and following receipt of the results of any tests, the employee will be interviewed by [Executive Committee member]. The employee may have a witness present. Allegations may be made to the employee and the employee will be asked to respond. Depending on the response further investigations may take place to assist the company determine the facts and/or appropriate disciplinary action to be taken.
An employee who refuses to undergo testing of their health may find it difficult to provide evidence to disprove an allegation they have breached this policy. In the absence of medical evidence to disprove an allegation the company will make any decision it feels is reasonable and justified, given observation, witness statements and any other sources of evidence which are relevant to the investigation. Employees will not be treated harshly, unfairly or unjustly by this policy. All reasonable efforts will be made to ensure confidentiality re personal information about employees.
This policy is compiled without prejudice.
Leonie Whiteford
Secretary - Table Tennis NSW Inc.